Manager, Advancement Services, Western Michigan University Homer Stryker M.D. School of Medicine

Job Title

Manager, Advancement Services


Western Michigan University Homer Stryker M.D. School of Medicine

About the Position


Assists in advancing the goals, objectives, and activities of the Office of Development and Alumni Affairs. Responsible for developing and implementing all components of the Salesforce Database System used for processing and acknowledging all charitable gifts to the medical school.

Position has the flexibility of remote work solutions and hybrid scheduling located within the state of Michigan.

Pay: $55,000 – 65,000

Job Duties


  • Leads and manages on-line donations through the QGiv e-commerce platform.
  • Posts gift designations to the medical school and WMU websites.
  • Manages processing of all gifts including credit cards, checks, donor advised funds, payroll deduction, electronic funds transfer (EFT), appreciated securities, and rollover IRAs.
  • Prepares gift receipts substantiating donations for IRS purposes for all WMed donors and acknowledgement letters.
  • Leads and manages the reporting process of all gift data for monthly fundraising and annual department productivity, the annual philanthropy impact report, the AAMC survey of medical school charitable giving, and accreditation purposes.
  • Leads and manages prospect research to ensure timely updates to prospect information on principle, major and planned gift prospects.
  • Liaison to the WMU Foundation for coordination of recording and stewarding gifts to the medical school.
  • Maintains the lifetime giving societies of the medical school.
  • Leads development and implementation of e-communications using Mailchimp to solicit donations, promote events, and share information about WMed.
  • Leads process collaboration with Accounting and Finance to ensure proper recording of gift designations.
  • Assists the Associate Dean with annual departmental budget development and management including management of monthly budget reconciliation.
  • Provides database support for annual giving appeals, event invitation and registration processes.
  • Supports event planning for the department.
  • Maintains the Development and Alumni Affairs web pages.
  • Supports engagement, cultivation, solicitation, and stewardship functions of the department.
  • Responsible for some donor solicitations through phone or email contact.
  • Coordinates meetings, tours, and interactions with donors.
  • Answers and responds to inquiries made of the Office of Development and Alumni Affairs.
  • Applies solid knowledge and understanding to resolve problems and issues which may address sensitive or confidential.
  • Availability to work occasional overtime on weekends or evenings to complete time sensitive
  • Acquires knowledge for new technology and policy/procedure revisions.
  • All other duties as assigned.




  • Bachelor’s degree required; Master’s degree preferred.
  • 1-3 years’ experience in fundraising, donor engagement, or alumni relations desired.
  • Experience with the Salesforce database, Raiser’s Edge or similar database systems, desired.
  • Knowledge and proficiency in processing charitable gifts for a non-profit organization desired.
  • Excellent written and verbal communication skills.
  • Strong analytical skills with proficiency in data management and reporting.
  • Advanced Microsoft Excel skills and experience with Microsoft Word and PowerPoint.
  • Strong customer service skills
  • Experience with the writing and distribution of electronic communications using Mailchimp or similar platform.

How to Apply

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About the Organization

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-entered care, innovative research, and community partnerships within a just culture of diversity, equity, inclusion, and belonging. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo’s two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. Building upon a $100 million foundational gift in 2011, WMed is a recipient of the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide as well as the creation of 1,600 new jobs and an annual estimated economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program and two Master of Science degree programs in Biomedical Sciences and Medical Engineering. We train physicians in 10 residencies and five fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout Kalamazoo, Portage, and Battle Creek. The Department of Pathology faculty serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with faculty and administrative offices, student study and social spaces, team-based learning halls, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed is building upon Kalamazoo’s century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research

Protection Program contribute to the medical school’s advancement of knowledge through innovation and discovery.

Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.

EEO Minorities/Women/Disabled/Protected Veterans.

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