Fund Development Specialist, Heritage Community of Kalamazoo Foundation

Job Title

Fund Development Specialist


Heritage Community of Kalamazoo Foundation

About the Position

Job Summary

Join our award-winning and friendly team! The Fund Development Specialist is a member of the Heritage Community of Kalamazoo Foundation’s fund development team and is primarily responsible for Foundation events, marketing, and administration support.

Salary Range: $39,000-$44,000

Job Duties

Major Responsibilities

Duties include fundraising events implementation and revenue success, manage Foundation marketing, and general donor database administration. Office-based professional office position, averaging 40 hours per week with occasional night/weekend hours.

Coordinate, plan, and implement all fundraising events: annual gala and golf, capital campaign cultivation

  • Oversight of event committees, scheduling and coordinating committee meetings, maintaining Committee agendas and tasks. Communicate with event volunteers, board members and community
  • Serve as primary point of contact for all events, and event volunteers. Including recruitment of volunteers
  • Responsible for all event planning, venue coordination, budget, marketing, logistics, participants, décor, vendors, volunteers, setup, day-of, and teardown
  • Maintain event records, vendor/sponsor invoices, event outcomes and reports. Establish and maintain relationships with donors, vendors, community members, media, participants, and volunteers
  • Prepares grant proposals and stewardship of those awarded funds
  • Markets the Foundation to increase attendance at events, increase public and donor recognition of the Foundation, and increase Foundation donations
  • Assists Executive Director to coordinate, plan, and implement other Foundation events including Foundation Board meetings, donor cultivation events, and others as needed
  • Must have reliable transportation to and from fundraising events

Oversee, manage, and coordinate all Foundation Marketing

  • Establish an annual and by-event Marketing Strategy, Budget, and Plan
  • Plans, develop and oversees all Foundation marketing (including brochures, postcards, banners, flyers, digital, radio, and internet)
  • Maintain Foundation website
  • Manage Foundation social media platforms and content (Facebook, Instagram, Twitter, LinkedIn) including monitoring and responding
  • Contributes to quarterly Foundation newsletter, including writing and/or editing articles, proofing, and distribution; maintains lists
  • Represent Foundation at public events and speaking opportunities
  • Handles Foundation media and press relations and contacts to provide information on the events
  • Evaluate effectiveness of marketing plans
  • Manage online marketing campaign through email content generation and social media integration
  • Maintain event records, vendor/sponsor invoices, event outcomes and reports
  • Maintain event correspondence to include mailing lists, thank you letters, reports and other timely written and verbal correspondence

Administration and support of Foundation donor database

  • Enter and maintain all gift records in Bloomerang, including entry of gift, contact, donor, and visit information
  • Create fundraising reports
  • Update appeal codes, campaigns, and funds in Bloomerang as needed
  • Monthly reconciliation Report with the Finance Manager, reconcile all receipts
  • Maintain electronic and hard copy development files
  • Provide administrative support to Foundation Board of Directors and Foundation
  • Other duties as assigned



  • Minimum Associates degree or recognized equivalent in education and experience: Bachelor’s degree preferred
  • Minimum two years of successful fundraising event and grant application experience preferred
  • Minimum two years of marketing/advertising, social media, or related experience preferred
  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint, recordkeeping, and database management
  • Experience with Bloomerang database and graphic design skills helpful
  • Must be detail-oriented and organized, ensuring quality and consistent output
  • Self-starter with strong organizational, project management planning, and time-management skills
  • Excellent communication skills, both written and verbal
  • Ability to maintain confidentiality, credibility, and use professional discretion
  • Self-disciplined and accustomed to working both independently and with others
  • Ability to represent the Foundation and its events in a positive, professional manner to sponsors, volunteers, and the public
  • Valid driver’s license and clean driving record required

Physical Activities

  • Must be able to lift 25 pounds at times
  • Must be able to tolerate walking, standing and sitting for extended periods of time
  • The ability to bend, lift, squat, and climb stairs

How to Apply


To view job description and begin your application, go to

If you have any questions, please reach out to Tracey Browne via email at

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