Donor Relations and Grants Manager, Air Zoo

Job Title

Donor Relations and Grants Manager


Air Zoo

About the Position

Position Summary:     

Strong problem-solving, detail-oriented individual with superior organizational, verbal, and

written communication skills dedicated to advancing the Air Zoo’s mission by developing

cultivating, and supporting our contributors.  Must work well in a team environment as well as

possess the ability to work independently.  This effective communicator and writer will have strong

project management skills and a sound understanding of marketing and promotions practices to

ensure campaign or event success.  If you are ready to shout out to the world about how supporting

the Air Zoo leads to a stronger community, this position is for you.

Salary Range: $42,000 – $47,000 annually.

Supervisor: Director of Development.

Status: Full-time, Exempt.

Job Duties


Fundraising Campaigns and Events:

  • Create effective fundraising campaigns which may include annual fund and endowment campaigns, major gift solicitations, corporate sponsorship campaigns, membership campaigns, and foundation proposals.
  • Organize campaigns and events working with marketing, events, education, collection, exhibits, accounting, and others as necessary.
  • Contact potential donors.
  • Cultivate donor relationships with existing donors.
  • Oversee the in-kind donation request process for the Air Zoo, including non-collections items received and the dissemination of passes and tracking of annual requests, and other in-kind admission programs.

 Administrative Support and Stakeholder Communication

  • Partner with marketing department for the development and distribution of marketing materials, including monthly newsletter and scheduled communications.
  • Manage calendar of events and activities.
  • Support Director of Development and President/CEO as needed.

Record Donations and Data Management

  • Maintain confidential donor database and ensure accuracy of records.
  • Promptly record and track donations in CMS system working with accounting as necessary.
  • Oversee Inspire scholarship funds including disbursement of funds as appropriate.
  • Ensure donor, sponsor, member, and partner acknowledgement and benefit fulfillment.
  • Power User for Development in Tessitura (training provided). 
  • Adhere to Tessitura Consortium standards and the Air Zoo regarding the use of Tessitura.

Grant Writing and Management

  • Participate on internal committees as applicable to initiate grant opportunities, specifically benefiting education, operations, collections, exhibits, and restoration.
  • Be well versed in current programs that could be supplemented with additional funding.
  • Identify and write grants, including researching, matching opportunities with internal stakeholders, applying, and fulfilling follow up requirements.


Education and Experience Requirements 

  • Bachelor’s degree or equivalent professional experience in event coordination, administrative support, project management, and/or grant writing in a nonprofit environment.
  • Proven success managing projects, events, and or grants.
  • Excellent communication and writing skills especially with regards to grants and donor communication.
  • Database experience and solid computer skills in Microsoft products and Adobe.

Knowledge, Skills and Abilities Required 

  • Excellent written, visual, and oral communications skills with the ability to engage, inspire, and influence a broad array of internal and external individuals and groups. 
  • Ability to work a flexible schedule of evenings and weekends, as needed. 
  • Ability to think strategically and seamlessly turn strategy into action. 
  • Ability to effectively solve problems and handle complex situations. 
  • Ability to undertake multiple concurrent tasks and work in an environment where interruptions are common. 
  • Must maintain confidentiality. 
  • Well-developed organizational, administrative, and management skills. 
  • Ability to interact with the public, staff, and volunteers in a positive and enthusiastic manner. 
  • Superior interpersonal skills to foster effective working relationships at all levels. 
  • Well-groomed appearance and compliance with the dress and personal appearance policies. 
  • Professional work and punctuality habits. 
  • Ability to work with a widely diverse group of individuals. 
  • Must be able to lift and move containers and boxes, bend and reach overhead. 
  • Preferred but not required: Possession of a valid driver’s license and the ability to meet minimum driving requirements.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

How to Apply

Please submit cover letter and resumes to

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