Development Database Coordinator, Clark Foundation

Job Title

Development Database Coordinator


Clark Foundation

About the Position

The Clark Foundation is looking to fill its newest position, Development Database Coordinator, with an outgoing and enthusiastic candidate!

The Development Database Coordinator serves as a critically important member of the Clark Foundation’s team primarily responsible for data procurement, research and tracking.  This position provides support to the department’s leadership including donor communications and recognition, prospect research, and financial reporting.


1551 Franklin St., Grand Rapids, MI 49506

Job Status:



1st Shift

Job Duties

Job Responsibilities:

  • Ensure donors are stewarded appropriately by managing Donor Perfect, working closely with all department members to provide accurate tracking and critical support to help advance donors’ relationship with Clark Foundation.
  • Research donors and prospects to provide donor profiles and other intelligence-gathering information
  • Write confidential prospect summaries/briefings
  • Prepare customized materials for prospect and donor visits
  • Responsible for keeping donor records, donation tracking, gift processing, and reconciliations
  • Maintain financial records and reporting for the Foundation working directly with the VP of Development and Finance department.
  • Support and help execute all annual appeals, direct mailings, newsletters
  • Assist with the execution and support of the Foundation’s special events.



  • Bachelor’s degree
  • Minimum 5 years prior administrative experience in a fundraising function
  • Proficient in Donor Perfect or similar development/donor or CRM system
  • Ability to create and maintain financial records and reporting
  • Positive attitude and creative, energetic spirit
  • Strong research competence
  • Excellent organizational skills and attention to detail
  • Outstanding relationship skills and ability to communicate with older adults.
  • Excellent interpersonal ability, including written, oral and phone presence.

Minimum Experience:

5 years prior administrative experience in a fundraising function

Required Degree:

Bachelor’s Degree

How to Apply

Click the link below to apply.

About the Organization

About Clark:

Clark is a Life Plan Community with a continuum of care. Our staff of professionals are committed to providing excellent service and a warm atmosphere for residents, visitors, and staff. Clark at Franklin is located on the South East side of Grand Rapids, nearest to the East Grand Rapids area. Clark is a growing organization and provides independent living apartment homes, as well as assisted living, memory care, long-term care, and access to other ancillary services. We pride ourselves on our Life Enrichment Montessori programming to create a high quality of life environment for our residents.

What We Offer:

Clark offers a benefits package that goes above and beyond.*

Benefits-eligible employees can take advantage of:

  • Generous paid-time off (PTO) program including planned time off, sick time, and holidays
  • Medical, dental, and vision plans for Full-Time Employees
  • Clark sponsored Health Savings Account
  • 403(b) program with Clark match and annual contribution (age 21 or older)
  • Extended illness benefits
  • Tuition reimbursement to promote lifelong learning and career advancement
  • Short and long-term disability insurance
  • Life insurance – 100% coverage by Clark
  • Easy access to public transportation
  • Discounts to local and national companies

*Benefits are subject to change without notice. Benefits details dependent on employment status.

Clark is a drug-free workplace and an Equal Opportunity Employer.

Clark values employees and is serious about supporting their health and professional development. We’ve been named on of “West Michigan’s Best and Brightest Companies to Work For” for three years in a row.

If this sounds like you, then please apply for this position. When applying, please include all work history. List your employers, starting with the most current/recent, including self-employment.

YWCA Office Coordinator and Database Manager, YWCA West Central Michigan

Job Title

YWCA Office Coordinator and Database Manager


YWCA West Central Michigan

About the Position

Deadline: May 13, 2021  


The YWCA West Central Michigan is looking for a full-time Office Coordinator and Database Manager to join our Development and Communications team. The Office Coordinator and Database Manager will work closely with team members and be an integral part of the office’s day to day operational management.

Job Duties

This will include providing administrative support and coordination for fundraising and stewardship activities such as mailings, monthly e-newsletters, special events, social media, and volunteer management. They will also provide regular portfolio updates to members of the YWCA’s Board of Directors and CEO, and will coordinate distribution of thank you calls.

The Office Coordinator and Database Manager is responsible for all aspects of the donor database. This includes identifying places for new strategic integration into department activities, as well as data security, integrity, and accuracy; gift entry, acknowledgement, invoicing, and reconciliation; portfolio management; and reporting and analysis for internal and external uses.

As needed, they will represent the YWCA in external spaces.

How to Apply

More Detail:

Fundraising Events Manager, Frederik Meijer Gardens & Sculpture Park

Job Title

Fundraising Events Manager


Frederik Meijer Gardens & Sculpture Park

About the Position

Position Summary: The Fundraising Events Manager plans and executes Meijer Gardens’ two annual fundraising events (Great Gardens Party and Christmas Cabaret Holiday Gala) and serves as the liaison to each special event committee. In addition, the Manager is responsible for soliciting and stewarding prospects and donors/sponsors for each event, the Metro Health Christmas & Holiday Traditions exhibition, and other programs, activities, and exhibitions.

Department: Philanthropy

Supervisor: Director of Philanthropy & Membership

Pay Type: Full Time, Hourly, Non-Exempt

Job Duties

Essential Functions:

  • During the budget process, works with Director to establish budgetary goals; manages revenue and expense budgets.
  • Manages all aspects of Great Gardens Party and Christmas Cabaret Holiday Gala.
  • Coordinates 10 – 12 private events and experiences to fulfill auction packages purchased at the Great Gardens Party.
  • Serves as staff liaison to the event committees; responsible for developing agenda, follow up minutes, email reminders, and periodic reports.
  • Secures cash sponsorships and in-kind gifts for fundraising events and the Metro Health Christmas & Holiday Traditions exhibition
  • Works effectively with Communications, Hospitality, Facilities, Volunteer, Membership, and other departments to promote and stage events.
  • With the aid of the Gift Processing Specialist and Annual Funds Manager, ensures appropriate recognition and benefit fulfillment for corporate sponsors and individual donors.
  • Maintains current and accurate donor information in Raiser’s Edge (RE) database including but not limited to
  • up-to-date contact, activity, notes, media and relationship information, and proposal status.
  • Provides support as needed to other events and projects in the Philanthropy & Membership departments.
  • Meets at least weekly with Director to discuss ongoing department progress and activity schedule.
  • Provides reports and/or special assignments to Director.
  • All other duties assigned by Director.


Organizational Expectations:

  • Embrace and adhere to Meijer Gardens’ mission, brand statement, operating model, policies, procedures, and guiding principles with a strong emphasis on professional behavior and the treatment of others with dignity and respect
  • Embrace the fact we are a non-profit institution that serves the public and that you will work with a broad and diverse group of employees, volunteers, members, and guests
  • A flexible and collaborative culture is important. Other duties may be assigned within the department as well as across the organization.

Education and/or qualifications preferred:

Education: Bachelor of Arts degree or any combination of equivalent education, training, and work experience

Experience: Previous events management; fundraising experience preferred          

Skills/Knowledge/Licenses: Strong working knowledge of Raiser’s Edge software preferred; other database experience required; good communication skills; Ability to multi-task, be flexible and quick in decision-making, work in a fast-paced environment, prioritize tasks, manage time, work with a team, and openly communicate with others.

Working Conditions: Regular office environment; occasional assignment to off-shift duties and outdoor assignments related to special events and the Fifth Third Bank Summer Concerts at Meijer Gardens series. Requires an ability to operate a computer and other office equipment. Mobility in office, grounds and exhibition areas required.  Ability to lift up to 10 pounds frequently and up to 25 pounds occasionally.

How to Apply

  If you are interested in working for one of West Michigan’s premier cultural institutions with a highly motivated team…

  send your cover letter and resume to or apply online at

About the Organization

  Frederik Meijer Gardens & Sculpture Park is an Equal Opportunity Employer.

       All candidates are required to submit to our background and drug screening process.

      Frederik Meijer Gardens & Sculpture Park promotes the enjoyment, understanding and appreciation

      of gardens, sculpture, the natural environment and the arts.

Development and Communications Director, Children’s Advocacy Center of Kent County

Job Title

Development and Communications Director


Children’s Advocacy Center of Kent County

About the Position

Position Information:This position directs fundraising, donor cultivation, communications, and public relations for the Children’s Advocacy Center of Kent County, working with the Executive Director, the Development Committee, and volunteers to achieve the annual fundraising and communications goals which will provide revenue for operations and awareness of the CAC and its mission and goals.  Activities include but are not limited to engaging with the media and community, corporate partnerships, donor cultivation, writing donor communications, maintaining donor database, creating annual development and communications plans, and planning monthly tours and the annual spring fundraising luncheon. 

The salary range is $55,000-70,000.

Department: Fund Development                                                                        

Status: Exempt / Full Time        

Reports to:  Executive Director                

Supervisory Responsibilities: Development Interns/Volunteers

Job Duties

Essential Duties and Responsibilities


  • Works with Executive Director, Board of Directors, and Development Committee to build understanding of the Center’s mission, develop and advance agency goals and strategies, and create, implement, and evaluate diversified annual fundraising and communications plans. 
  • Participates in development and achievement of goals set forth in Strategic Plan.

Communications and Public Relations

  • Coordinates media interest in the Center and ensures regular contact with target media and appropriate response to media requests, acting as Center’s representative with the media.
  • Manages production of annual report, newsletters, and other communications for donors and the community, working with Executive Director to develop theme and content, writing and gathering articles and statistics, and overseeing printing and mailing.
  • Manages writing, preparation, and follow-up (including reporting and assigning follow-up calls) for annual appeal.  With Prevention & Outreach Director, oversees volunteers to prepare mailing.
  • Directs appearance of all Center print and electronic materials, such as letterhead, use of logo, brochures, etc.
  • Oversees Prevention & Outreach Director’s creation of social media materials.


  • Coordinates donor recognition events and thank you process.
  • Organizes monthly Walk in Their Shoes tours.  Leads tours as required.  Similar responsibilities for “tours” held off site.
  • Annual Luncheon:
    • Plans and implements the annual luncheon by assisting Development Committee with solicitation of sponsors and table captains.
    • Coordinates all event, volunteer, and facility logistics.
    • Works with Executive Director to plan program using the Benevon model; recruits testimonial speaker and assists in writing of testimonial; writes all other speeches needed for program.

Donor Cultivation

  • Provides leadership in enhancing contact- and moves-management functionality in donor database. Develops and prepares reports for staff and volunteers in assigned cultivation and solicitation activities.

Foundation Grant Cultivation

  • Identifies and secures non-governmental grants and meets reporting requirements for foundations, individuals, and businesses to meet budgetary needs.

Data Management

  • Integrates special event data management in side-systems into donor database.
  • Assists in prospect identification and mailing list development.
  • Creates meaningful donor profiles and ensures data integrity by overseeing the maintenance and updating of database records by the Administrative Secretary.
  • Oversees Administrative Secretary in data entry and preparing donor acknowledgments.


Educational Requirements and Qualifications

To perform this job successfully, an individual must be able to perform each essential duty.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Possesses a Bachelor’s Degree from an accredited agency or similar job experience.
  • Has 5+years working in fund development, with experience in Benevon model of fundraising preferred.
  • Requires proficiency in social media communications and Microsoft Office platform, especially Microsoft Excel.  Experience with Canva and Microsoft Publisher preferred.


To perform this job successfully, an individual should demonstrate experience in and commitment to the following competencies:

Advocacy and Public Policy – Recognize issues surrounding child sexual abuse and how awareness and prevention efforts enhance community awareness of child sexual abuse and encourage children and adults to report abuse.

Communications – Present self and agency professionally in oral or written communications, writing or speaking clearly and informatively with empathy and understanding; exchange information efficiently and effectively, listening and seeking needed clarification; contribute to the overall culture of the Center through healthy communication, respect, and commitment to the agency’s mission, vision, and values.

Financial Management and Social Entrepreneurship – Assist with reporting for state and private grants, demonstrate understanding of agency budget and stewardship of resources; manage program budget.

Fundraising and Resource Development – Work alongside staff and volunteers to meet cash match requirements for state and private grants, participate in community tours of agency and represent department to community.

Data Management – Maintain confidentiality of client information and provide accurate and timely tracking of client demographics and Center services.

Direct Service – Possess awareness of direct services provided by agency to understand organizational mission and own role in it.

Human Resources Management and Volunteerism – Work alongside and act as resource for program volunteers; nurture and support the staff members and volunteers under your supervision through regular communications and being accessible and approachable.

Leadership and Governance – Recognize organizational values and represent them in everyday activities. 

Legal and Regulatory – Understand confidentiality and mandated reporter requirements surrounding child welfare.

Planning and Evaluation – Assist in reporting data and evaluating programs, presenting accurate and timely information.

Flexibility and Adaptability – Possess skills in project and time management through detailed work in a fast-paced, ever-changing environment; establish and maintain cooperative and supportive working relationships with members of direct team, whether staff or volunteer, and the multidisciplinary team as a whole; and contribute to the overall culture of the Center through healthy communication, respect, and commitment to the agency’s mission, vision, and values.

Personal Care and Development – Seek out and participate in professional development opportunities, both external and internal; commit to self and agency care.

Building of Global Capacity – Commit to intercultural development and seek to understand the unique needs of clients and donors of different backgrounds.

Work Environment and Physical Requirements

  • 35-40 hours per week worked at the Children’s Advocacy Center.  Generally worked Monday-Friday, between the hours of 8:00 a.m. and 5:00 p.m.  Some evenings and weekends may be required.
  • A trauma-rich environment with clients in crisis situations.
  • Physical requirements include ability to sit and use a computer for long periods of time in a typical office environment and light lifting of up to 25 pounds.
  • This job entails duties offsite including local travel; exposure to heat, cold, inclement weather and conditions in a variety of public settings; and standing for periods of time.

How to Apply

Resumes should be sent to:

Rebekah McDowell
Children’s Advocacy Center of Kent County

2855 Michigan St NE

Grand Rapids MI  49506