Database Coordinator, Grand Rapids Community College

Job Title

Database Coordinator


Grand Rapids Community College

About the Position

Position Number:  943

Schedule:  40 hours / 52 weeks, 8-5 M-F but will require flexibility

Compensation:  Meet and Confer, Level 13 $48,431

Reports to:  Associate Director of College Advancement

This position is responsible for processing gifts and payments, donor acknowledgements, varied financial reports, and updating and maintaining the database used by the Foundation Office.  This position has significant responsibilities in the areas of data and gift entry to ensure that all cash gifts, stock donations, and pledges are accurately recorded in the database and reconciled with the Financial Services Department.

Job Duties

  • Coordinate all duties relative to processing, recording, and acknowledging gifts and payments:
    • Data entry for gifts and pledges.
    • Produce tax receipts and acknowledgements.
    • Maintains the accuracy and integrity of donor information.
    • Documents and updates database policies and procedures on an ongoing basis.
    • Work with Financial Services staff to ensure reconciliation of gifts and pledges
  • Coordinate communication between the Foundation, and Financial Services, including the following responsibilities:
    • Analyze financial data and research donations and other variables to balance financial transactions, make adjusting entries, etc., and recommend courses of action as appropriate.
    • Make identified corrections within foundation operations in coordination with Financial Services staff.
    • Annually work with the auditors for the audit of the Foundation in coordination with Financial Services staff.
  • Manage the donor-related data needs of College Advancement:
    • Initiates and manages projects to improve utilization of the database.
    • Generates reports and queries to support fundraising efforts and analyze the effectiveness of appeals.
  • Lead the College Advancements functional support and provide technical expertise and leadership for Raiser’s Edge and other donor/customer relationship management software packages.
    • Train and provides technical support to staff to help them be independent Raiser’s Edge users.
    • Manages users, monitors security, runs regular data integrity checks, and works with Blackboard to apply updates as needed.
    • Lead the implementation of identified modules within Raiser’s Edge to more fully utilize software functionality, and to increase data storage, retrieval, and reporting efficiencies.
  • Coordinate all prospect research identification for major and annual gift donors:
    • Monitors prospect cultivation process and prepares progress reports.
    • Performs prospect research using Research Point and other search vehicles.
  • Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
  • Assist College Advancement staff with department and College projects.
  • Participate as a member of the College Advancement team.  Assists with strategic planning, scholarship fund management, policy development, standards, criteria, monitoring, communications, gift and acknowledgement processing.



  • Bachelor’s Degree required
  • National Career Readiness Certificate (NCRC) preferred.


  • 3-5 years of demonstrated success working in a college advancement environment is required.
  • Experience in community college advancement work is preferred.
  • Experience in accounting work is preferred.


  • Professional and friendly while able to act as gatekeeper
  • Attention to detail, follow-up and excellent organizational skills
  • Ability to treat sensitive/confidential information with appropriate discretion
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
  • Proven competencies in software applications and programs, particularly Raiser’s Edge or other fundraising databases, Microsoft Office, including Excel, Word, Power Point, and GroupWise. Excellent word processing and file management skills.
  • Strong background in accounting to be able to effectively work with Financial Services.
  • Good working knowledge of office equipment and procedures including computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, filing systems, etc.
  • Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills
  • Team player, willing to step in when needed, flexibility to work longer hours during busy times (both before and after regular business hours)

Mental Demands:

  • High energy level with enthusiasm and interest in helping and supporting staff, students and general public in a demanding work environment
  • Ability to work under pressure.  Possess mature judgment, flexibility in regards to interruptions and ability to handle difficult situations
  • Demonstrate initiative and problem-solving abilities
  • Ability to perform routine and unexpected duties with minimal supervision


Physical Demands:

  • Requires long periods of sitting, inputting information into a computer
  • Effectively serve in a customer service office environment
  • Reading, math calculating, writing, listening, speaking and answering the phone or other physical demands of the position
  • Must be able to lift up to 20 lbs., bend, twist, and ambulate around campus

Working Conditions:

  • Ability to work independently and with groups
  • Ability to work in a fast paced, indoor office environment
  • May require occasional evening hours
  • Some travel may be required to participate in professional organizations and conferences

How to Apply

Method of Application:

Grand Rapids Community College is only accepting online applications for this position.  Please apply at our website at    Submit a cover letter and resume in one document. 

About the Organization

Individuals with diverse backgrounds are encouraged to apply.  Grand Rapids Community College is an Equal Opportunity Employer.

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics.  The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick Avenue NE, Grand Rapids, MI 49503-3295.

Annual Giving Programs Manager, Interlochen Center for the Arts

Job Title

Annual Giving Programs Manager


Interlochen Center for the Arts

About the Position

Reporting to the Annual Fund Director, the Annual Giving Programs Manager is responsible for planning and managing the day-to-day operations of the Interlochen Annual Fund and the IPR Annual Fund. This person will lead from within by managing and analyzing the data, technology, and workflows that support the annual giving programs behind-the-scenes.  The Annual Giving Programs Manager will be a key member of the team responsible for growing both annual funds, with an aspiration of doubling annual funds revenue from $4.2 million to $8.5 million over the next ten years to support institutional growth and address the needs and opportunities of ICA.

Work Environment
Primarily an office job. Adheres mostly to a regular business day schedule. Does not interface with the public much. Some evening and weekends required. Some walking around campus and attending events and school performances required.

Job Duties

Major Duties and Responsibilities
In conjunction and collaboration with the Director, create, implement, and evaluate a comprehensive, multi-year plan to increase donors and dollars in support of the Interlochen Annual Fund and Interlochen Public Radio (IPR), with a focus on gifts from individuals. This plan will include all solicitation vehicles, segmentation, timing, messaging, and goals.

Major duties include:

  • Implementing, evaluating, and assisting with the development of specific strategies, programs, and timelines to increase donor retention, upgrades, and acquisition
  • Monitoring key performance indicators to ensure all goals are reached
  • Working closely with the Director, Assistant Director, Advancement Operations and Data, and the Leadership Annual Giving Manager to ensure coordination, effectiveness, and efficiency of efforts
  • Utilizing and improving existing framework for goal setting, benchmarking, and progress reporting
  • Working closely with major gift officers and other advancement team members to ensure that managed prospects are integrated into the annual giving strategies and programs effectively, and that progress is tracked, shared and results are optimized
  • Collaborating as needed with various offices within ICA (e.g.: Interlochen Presents, IT, Admissions, IPR) and with all Advancement program areas
  • Managing the development of messages for broad-based solicitations, including direct mail
  • Ensuring that these messages, coupled with effective segmentation strategies, provide maximum returns
  • Identifying and implementing systems, procedures, practices, and new programs that will enhance program performance
  • Working with the Annual Giving Associate and the marketing office to design and implement effective electronic solicitation strategies to supplement direct mail efforts and increase participation and per-donor gift revenue
  • Utilizing existing reporting systems to collect and analyze data on the short- and long-term effectiveness of all broad-based efforts and share that data with the Director to inform strategic decisions to strengthen the program
  • Developing consistent reporting procedures to ensure accurate year-to-year comparisons
  • Developing appropriate formats for regular, routine reporting on the program performance for a broad array of internal and external constituencies, including the Director, for use in developing future strategies, and improving management for existing systems and programs
  • Evaluating budgets, policies, and procedures

Overall Program Management (25%)

In conjunction and collaboration with the Annual Giving team:

  • Fiscal year goal setting
  • Develop a gift table for each program that sets goals for individual and organizations donor and dollar growth at each giving level.
  • Develop goals for solicitations for the fiscal year, as well as for each effort (this would include direct mail, email, and pledge drive efforts)
  • Fiscal year tracking and progress reporting
  • Use data and reporting tools to track solicitations and progress, and share progress with the Director and others

Solicitations Program Management (55%)

In conjunction and collaboration with the Annual Fund Director, and the Annual Giving team:

  • Create, implement, and evaluate a comprehensive broad-based direct mail, email, and on-air (for IPR) solicitation plan to increase donors and dollars for ICA operating funds (IAF and IPR). The plan will include audience segmentation, timing, messaging, and goals.
  • Manage and identification of story content for all appeals, including copy writing/editing
  • Manage development of all mailing materials for appeals
  • Work with the annual giving team to develop schedule and timelines for all broad-based annual giving campaigns (direct mail, email, drive). Provide timeline management and logistics executed by the Annual Giving Associate.
  • Work with LAG team to develop target audiences and contact lists for the Interlochen Annual Funds Committee.
  • Oversee and perform direct mail audience segmentation and data quality checks
  • Implement, test, and evaluate strategies to increase donor retention, upgrades, and acquisition.
  • Help to promote understanding of the importance of the annual operating funds to the institution with internal and external constituents.

Stewardship (10%)

In conjunction with the Donor Recognition and Stewardship and the Leadership Annual Giving teams, ensure that all annual donors are being appropriately thanked and stewarded to support overall fiscal year results and donor retention goals through:

  • Broad-based stewardship for Interlochen Annual Fund
  • Broad-based stewardship for IPR Annual Fund
  • Leadership Annual Giving Program stewardship (in collaboration with the Leadership Annual Giving Program Manager and through the work of the volunteer committees)
  • Customized stewardship for major donors and the Board of Trustees
  • Stewardship for special projects and Initiatives

Special Projects and Initiatives (10%)

  • Student Philanthropy
  • Family Campaign
  • Volunteer Committee – support the efforts of the Leadership Annual Giving Manager


Knowledge and Experience

  • Bachelor’s degree required
  • Five or more years in development or related field; thorough knowledge of the principles and practices of development and fundraising with a detailed understanding of annual fundraising programs, such as direct mail, digital fundraising, and personal solicitations, strongly preferred
  • Outstanding project management skills with careful attention to detail. Ability to manage multiple projects simultaneously
  • Conversant in relevant technologies for direct mail and email programs, including increasing participation and measuring and managing results
  • Proven record of leadership, initiative, management, and supervisory skills
  • Proven experience in supporting volunteer fundraising committee efforts, promoting the best possible experience for volunteers, and optimizing the results of volunteer outreach.
  • Superior communication skills, including written communications, with the ability to connect to a variety of audiences
  • Proven ability to guide a successful broad-based messaging platform including a mix of print, electronic, and social media in support of an annual giving program  
  • Willingness to work outside of regular business hours during busy times of year, for events, and for the summer Camp season
  • Demonstrated ability to work successfully and effectively with a wide range of constituents and manage complex relationships
  • Ability to work effectively in a team environment – with a mix of faculty, parents, alumni, and staff colleagues
  • Knowledge of modern data management practices and techniques including data-based computerized information systems, data modeling, and models of analysis that lead to effective decision making on behalf of the program.
  • Familiarity with Google platform and Salesforce database strongly preferred.
  • Must have experience in an office environment

How to Apply

Application Process 
If interested in applying please submit an application by going to   You must use a computer in order to apply. You cannot use a handheld device such as a phone or tablet for the application process.  

Required documents for application are a cover letter/letter of interest, resume and a current listing of three references. 

Apply to:

Associate Director of Development, Western Theological Seminary

Job Title

Associate Director of Development  


Western Theological Seminary

About the Position

The Associate Director will be responsible for effective fundraising from a targeted group of donors through prospect research, donor relationships, and oversight of seminary advancement events.  The position is full-time in the Development office, reporting to Andy Bast, Director of Development. 

How to Apply

For more information and application instructions, go to “Open Staff Positions” on the WTS website.

Communications Specialist, Habitat for Humanity of Kent County

Job Title

Communications Specialist


Habitat for Humanity of Kent County

About the Position

Habitat for Humanity of Kent County seeks to fill the position of Communications Specialist. The Communications Specialist is responsible for creating digital content for the affiliate, contributing to the development of print materials, coordination of public relations, and supporting special events with meaningful audio-visual materials. The Communications Specialist will create and implement strategic communications plans that drive engagement with the affiliate and motivate support for Habitat Kent’s mission. With the support of the Associate Director of Development, the Communications Specialist will ensure that all communications pieces align with departmental and organizational goals, strategies, and direction. This position reports directly to the Associate Director of Development and is full-time, non-exempt at 40 hrs. per week.

Position Benefits:

  • Health/dental and life insurance; employer sponsored 403b retirement plan with 5% employer match; and flexible spending plan
  • Holiday pay and paid time off

Job Duties

Position Responsibilities:

  • Create and share digital and printed stories through copy, photography, and/or video
  • Create and maintain content for social media and website
  • Inform, implement, and track communications plan(s)
  • Support the Resource Development team in creating materials for donor recognition
  • Assist with and implement public relations initiatives
  • Collaborate with cross-functional event teams and create audio-visual materials to support strong events and meaningful connection with Habitat Kent’s mission



  • Must be able to demonstrate values that support empowerment, partnership, and diversity.
  • Experience in or demonstrated interest in social change, especially as related to Habitat Kent’s mission, vision, and organizational goals.  
  • Must be a creative and innovative thinker with strong written and verbal communication skills.
  • Must be able to work independently and in teams, take initiative, meet deadlines, be flexible, and juggle multiple priorities. Must also be willing to take direction and feedback, be proactive about maintaining and developing professional skillset, and willing to teach others as needed.
  • A high level of computer literacy with proficiency in Microsoft Office and Adobe Creative Suite is required. Familiarity with web design (especially the WordPress platform) and video editing software is strongly preferred.
  • A working knowledge of photography for web, social media, and print pieces is required.
  • A qualified candidate will have a Bachelor’s degree in communications, marketing, public relations, or related field. At least 2-3 years of professional experience is preferred. Entry-level candidates who have demonstrated the required skillset through internships and/or other work products will be considered.
  • Experience working and communicating effectively with people from diverse cultural, social, and ethnic backgrounds is essential.
  • Valid driver’s license and reliable transportation required.
  • Regular attendance required.

How to Apply

Send resume with cover letter by Friday, February 1, 2019 to:

No phone calls or walk-ins.

About the Organization

Habitat for Humanity of Kent County seeks to put God’s love into action by bringing people together to build homes, community, and hope. Our vision is a world where everyone has a decent place to live. Habitat Kent is focused on recruiting a diverse and equitable workforce, and is an Equal Opportunity Employer.

Development Director – Full Time, Circles Grand Rapids

Job Title

Development Director – Full Time


Circles Grand Rapids

About the Position

The Development Director generates and sustains multiple revenue streams, empowering Circles to achieve our mission and maximize our impact in the community.  This dynamic professional collaborates to successfully develop and implement the Circles advancement strategy, and designs and implements branding and marketing plans.

  • Reports to Chapter Director
  • Salaried, exempt (40 hours per week with flexible scheduling, including some evening and/or weekend hours each month)
  • Competitive salary with generous full benefits

Job Duties


  • Help donors accomplish their philanthropic goals and ambitions through a relationship with Circles Grand Rapids.
  • Meet regularly with donors to secure and increase contributions.
  • Generate fresh and innovative ideas to increase revenue and donor loyalty.
  • Identify prospective individual and corporate donors and solicit monetary and in-kind gifts to advance the mission.
  • Establish processes and practices that ensure deep, long-term, satisfying donor relationships.
  • Make regular public appearances and accept speaking engagements on behalf of Circles Grand Rapids.
  • Collaborate with Staff and Board to develop and successfully execute the annual fundraising plan.
  • Lead the planning and execution of 2-3 fundraising events per year.
  • Create and grow a robust monthly giving program.
  • Develop and implement marketing and communication strategies (newsletter, email, social media, print) for targeted delivery and consistent brand development.
  • Recruit, train, and support key volunteers to assist in advancement efforts.
  • Manage systems and software (Bloomerang) to track (including data entry), cultivate, and regularly communicate with donors and prospective donors.
  • Ensure the accurate and timely delivery of meaningful reports and analytics.
  • Support other initiatives, strategies and duties as assigned by the Chapter Director.




  • 5 years of experience in non-profit development.
  • Minimum of a bachelor’s degree.
  • Proven track record of achieving revenue goals.
  • Demonstrated ability as both collaborator and self-starter who crafts creative solutions to funding and marketing challenges, including analysis of systems and data.
  • Ability to work independently with an attitude of healthy interdependence on others.
  • Active listener who uses input of staff, Board and participants to improve strategies and outcomes.
  • Ability to empathize with, be sensitive to, and interact positively and appropriately with constituents from a wide diversity of socio-economic and cultural backgrounds.
  • Compelling writer and persuasive public speaker, who is convinced that building community across barriers of socioeconomic class is key to resolving poverty.
  • Strongly networked in greater Grand Rapids with organizations and individuals having support potential.
  • An engaging, conscientious, problem-solving “people person” with the ability to clearly convey Circles unique mission, and how it fits with donors’ philanthropic and civic support goals.
  • Highly skilled in online marketing strategies and social media.
  • Ability to see the big picture with an eye for detail and timely follow-through.


  • Experience and success in grant writing
  • Basic understanding of faith communities and concepts of stewardship as spiritual practice
  • Basic understanding of the systemic components of poverty

How to Apply


Please send cover letter and resume to Julie Liske at:


4608 Plainfield Ave NE
Grand Rapids, MI  49525

About the Organization


To inspire and equip families and communities to resolve poverty and thrive.


Circles seeks to ensure and provide equal opportunity for all persons seeking employment without regard to race/ethnicity, color, nationality, religion/culture, gender identity/expression, sex, marital status, sexual orientation, socioeconomic status, or disability.